21st Century Annual Reporting

  • Please take note of the following reporting considerations!

    **Grantees need to make arrangements to complete required reports that are due after their grants end.  Sometimes these reports may not be due for several months to a year after the grant ends.  For example, for a grant that ends on September 30th and where programming ocurred in the prior summer or September, the required reports may not be due until the following fall.**

    Grantees are responsible for the content and accuracy of their reports.  Be sure to work in collaboration with your centers, staff and/or local evaluator to ensure that you are using and reporting consistent information.

    Expenditure Reports follow the fiscal/contract year for your grant.

    • October 1 - September 30 for Cohorts 7 and 9
    • January 1 - December 31 for Cohort 8

    Quarterly Performance Reports (QPR)*, annual summative reports (state and federal), and your annual local evaluation report follow the federal program year.  For the summer/fall 2019 reporting round this includes summer 2018 and school year 2018-19.  This means your reports will span more than one contract year.  

    If you have questions about how to report, please contact the 21st CCLC Evaluation Team.  

    *The new QPR timeline goes into effect for Summer 2019/School Year 2019-20 programs.

    Annual Summative Reports

    To assist grantees in reviewing the evaluation process and ensuring reporting accuracy, the state evaluation team created the grantee evaluation and reporting checkpoints and Local Evaluation Report Checklist

    The Grantee Annual Reports Summary provides the details and links for federal, state, and local reporting.


    Quarterly Performance Reports

    Grantees will complete and maintain a single QPR workbook for each program year.  Grantees will complete the QPR in addition to the federal, state, and local summative reports completed due each fall.  QPRs are typically due 15 days after the close of each calendar quarter.

    You must download and save the QPR form to your local computer or network drive to complete the report.  Please use the following filename structure when you submit your QPR workbook to CSC: GranteeName_C#_QPR_Year_Qtr - NOTE that Excel will automatically place the .xlsx file extension behind your file name.  

    Grantees should submit their Quarterly Performance Reports via email, along with applicable attachments, to  

    NOTE:  In summer 2019 the coverage of the QPR was changed for all cohorts to follow the federal program year of summer and the following school year.  All grantees should use the new form for reporting their summer 2019 and school year 2019-20 programs.  Grantees will no longer use the QPR workbooks that included school year 2018-19.

    All Cohorts QPR form for Summer 2019 and School Year 2019-20 [MS Excel]

    Deadlines (may be subject to change):

    • Summer 2019 QPR is due September 16, 2019
    • SY Term 1 QPR is due December 16, 2019
    • SY Term 2 QPR is due March 16, 2020
    • SY Term 3 QPR is due July 15, 2020


    Grantees and local evaluators may contact Leslie McConnell, 412-394-5821.